Hiring a VA? Here's What You Need to Consider First

In today’s fast-moving world, time is one of your most valuable resources. Hiring a Virtual Assistant (VA) can be a game-changer — helping you manage your workload, stay organised, and focus on growing your business.

But finding the right VA is key to making it a successful partnership. Here are some important things to consider before you make your decision:

1. Define Your Needs Clearly

Before you start looking for a VA, take time to write down a list - maybe even a brainstorm/info dump, noting exactly what support you need. Are you looking for help with diary and inbox management, travel booking, event coordination, social media, general administration, or project support? Having a clear list of tasks and skills you require will help you find someone whose strengths align with your business goals.

It’s also worth noting that once you’ve hired a VA and start building a working relationship with them, as they get to know you and your work patterns, they can spot other ways they might be able to assist you and start anticipating your needs.

2. Look for Relevant Experience

While a good VA will be adaptable, it helps if they already have experience supporting clients in your industry or handling similar types of work.

3. Communication is Key

Smooth communication is vital when working remotely. Think about how you prefer to communicate (email, Slack, WhatsApp, Zoom) and how often you’ll need updates/check-ins.

Also consider time zones and availability — will their working hours match your needs?

4. Find a Good Personality Fit

Your VA will be a trusted extension of your team, so finding someone who fits your working style is important.

Do you need someone highly proactive? Calm and organised? Warm and personable? Beyond skills, it’s important that you feel comfortable working together and that your values align.

5. Check Technical Skills and Tools

Make sure your VA is confident using the systems and tools you rely on — whether that’s Microsoft 365, Google Workspace, Asana, Trello, or CRM platforms.

A tech-savvy VA can integrate seamlessly into your business and even help you find better ways of working.

6. Prioritise Reliability and Professionalism

You need someone you can trust. Look for testimonials, references, or client reviews to confirm they are reliable, consistent, and professional.

A great VA will protect your confidentiality, respect deadlines, and always maintain high standards.

7. Understand Pricing and Packages

Virtual assistants may charge hourly rates, monthly retainers, or project fees.

Be clear about your budget and what’s included in any packages. Transparency upfront will help build a strong, stress-free relationship from the beginning.

Bonus Tip: Start with a Trial Project

If you're unsure, consider starting with a small trial project. It’s a low-risk way to test the waters, see how you work together, and build trust before committing to a long-term arrangement.

Final Thoughts

Hiring a Virtual Assistant is an investment in your business — and your peace of mind. Choosing the right VA means finding someone who not only takes tasks off your plate, but truly understands and supports your goals.

If you’re ready to find a reliable, experienced VA who feels like a natural extension of your team, I'd love to hear from you!

Book a FREE discovery call to learn more about how I can help support you: https://calendar.app.google/m2e5mZBrfWAjuTUw8